Learning Trees

Clinical program books within the Learn module

Learn / Clinical / Learning Trees Add & View Comments in a Learning Tree

To add or view and mark comments in a Learning Tree:

  1. Navigate to the  Learn module, click Clinical, and select Learning Trees
  2. Click the Learning Tree you want to review
    • Or, navigate to the  Contacts module and select Clients
    • Click the name of the client you want to review Learning Trees for, then click the Learning Tree name in the Learning Trees widget, located in the client’s Dashboard
  3. All comments added to the Learning Tree during the last 14 days will be included under the  Most Recent & Unseen Comments section on the bottom of the Learning Tree homepage binder
    • To view the comment trail and the branch it was added to, click the Jump to Branch icon next to the comment
    • Click the Mark as Seen  icon to acknowledge you have read the comment, remove it from the red notification counter, and add a timestamp with your name and the date/time when you saw the comment. Or, proceed to step 4 to view the comments branch by branch
    • To add a comment to the Learning Tree (not a branch or goal) click the comment  icon on the right-hand side, type your comment, and click enter
  4. Goals with new comments underneath its branches will be identified with a red exclamation mark  on the left-hand side Tree View panel. Click to expand goal branches and view a red notification with the total number of new comments pending to be marked as seen under each branch
  5. Click the comment icon on the right-hand side of the screen to expand the branch comments. All comments ever added to the branch will be displayed
  6. Click the Mark as Seen  icon to acknowledge you have read the comment, remove it from the red notification counter, and add a timestamp with your name and the date/time when you saw the comment
  7. To add more comments to the branch, click Add a comment on the bottom to type your comment. Once a comment is added, it will be counted as a new comment in the red notification center for any user to identify the new comment added and mark it as seen

Important notes:

  1. If you add/author a comment, you and other users will have the option to Mark as Seen . Once a comment is marked as seen, you can see the username and timestamp on the comment
  2. If the comment has been seen, it will not show the option to Mark as Seen  in the Learning Tree. Go to the branch to see the username and timestamp of the user who marked the comment as seen
  3. Comments can only be marked as seen once, no matter how many users have access to the Learning Tree. Once the comment is marked as seen by one user, no other user will have the option to mark it as seen

Learn / Clinical / Learning Trees Add Tier Model Branches to a Learning Tree

Once a Learning Tree is created, you can add tier model branches with long term goals, short term goals, and targets from Library Templates, or you can create them manually.

To add branches manually to a Learning Tree:

  1. Navigate to the  Learn module, click Clinical, and select Learning Trees
  2. Click the name of the Learning Tree you want to add branches to
  3. Click the D (draft mode) to Make Branch Active or click Make Active
  4. Set up your long term goal:
    • Click + Add Your First Branch on the left-hand side Tree View panel, or the +Add Branch icon on the right-hand side
    • Click Cumulative: cumulative display graph of goals mastered over time (automatic-indirect data collection) and can be a long term or short term goal branches
      • Goal Name: enter the long term goal name
      • Goal Details
        • Type: Long term will be set by default
        • Date Initiated: click to select the date when the program is placed on acquisition
        • Assessment: click to select a code for the assessment where the goal is derived from
        • Discipline: click to select the type of service (E.g. ABA, speech, O/T)
        • Domain: click to select the skill or behavior reduction domain
        • Record: click to select the type of record (E.g. Medical, educational, other)
        • Responsibility: click to select the responsible party for data collection (E.g. Service provider, client, parent)
        • Initial Goal Status: status of the program at start (automatic – relates to client books)
      • Click Save as Draft
    • You will be redirected back to the main Learning Tree, and the long term goal will be saved in draft mode. Click the D (draft mode) to Make Branch Active or click Make Active
    • Click +Add Branch icon on the right-hand side to add a short term goal branch underneath the long term goal
    • Click Cumulative 
      • Goal Name: enter the short term goal name
      • Instructional Note Template: click to select the instructional note template from your library of templates to be reflected in the data sheets/Sessions
      • Click Save as Draft
    • You will be redirected back to the main Learning Tree, and the short term goal will be saved in draft mode. Click the D (draft mode) to Make Branch Active or click Make Active
    • Click the +Add Branch icon on the right-hand side to add target branches underneath the short term goal
    • Click Data Collection
      • Goal Name: enter the target name
      • Data Collection Details
        • Data Type: click to select the data collection type. Click here to learn more
          • If selecting Percent Independent or Task Analysis Data Types, scroll to the bottom to define how to count negative prompts
          • Click the checkbox  to Count Prompts as Negative
          • Click the link Make this my default setting on this device to automatically default these data types to count prompts as negative on the device you are configuring this setting on
            • If this feature is utilized, the box must be unchecked for systematic prompt fading within Task Analysis
      • Scroll down to Criteria and Prompting Settings 
        • Click to Import Template
  5. Click Save as Draft

Learn / Clinical / Learning Trees Adding Goals From Library Templates

New goals can be added to your learning tree from your goal library templates.

To add goals to your learning tree from your library of goals:

  1. Navigate to the Learn module, select Clinical, and then Learning Trees
  2. Click the name of the learning tree you want to add new goals to
  3. Click the +Add Branch icon on the right-hand side
  4. Click Library

5. Click the icon next to each long term goal branch, to expand and view short term goals. Click the icon next to the short term goals to expand and view the target branches

  • Or, search for goals entering keywords in the search bar

6. Click the checkbox  next to each long term, short term, or target branch you want to add to your learning tree

  • If you click and select a long term goal branch, the branch will be added to the learning tree with all of its short term goals and target branches. If you double click the long term branch, only the long term branch will be selected to be added to the learning tree
  • If you click and select a short term goal branch, the branch will be added to the learning tree with all of its target branches. If you double click the short term branch, only the short term branch will be selected to be added to the learning tree

7. Use the arrows on the left-hand side of the search bar to access more goals

8. Click Add Selected

9. Refresh your page to view the new goals added to the learning tree

Learn / Clinical / Learning Trees Adding Labels to a Learning Tree

To add labels to a learning tree:

  1. Navigate to the Learn module and select Clinical
  2. Select Learning Trees and click on a learning tree
  3. Type in the labels you want to add by clicking on Click here to add labels under the title

Click here to learn more about learning tree labels.

Learn / Clinical / Learning Trees Archiving Branches & Learning Trees

Learning trees and branches can be archived and unarchived. Client goals and learning tree program books are medical records, and therefore cannot be deleted from CentralReach.

To archive/unarchive learning tree goals or branches:

  1. Navigate to the  Learn module, select Clinical, and then Learning Trees
  2. Click the name of the learning tree you want to edit
  3. To archive a goal or a branch:
    • Click a branch in the learning tree
    • On the top right, click the Branch Options icon and select Archive Branch
      • Archiving parent branches removes all branches underneath
      • Archived branches do not appear when pulling goals for Notes & Forms Templates reports
      • When branches are archived, goals in that branch are removed from the data sheet
  4. To unarchive a goal or a branch:
    • Click the  Tree Options icon on the top left-hand side of the learning tree, and select Show Archived Branches. The branches will be added to the learning tree and will be identified with an icon
    • Click the archived branch, and then click the Make Active button, to reactivate the branch and to collect data
    • If you do not want to reactivate the branch, hide it from the learning tree, by clicking the  Tree Options icon on the top left-hand side of the learning tree, and select Hide Archived Branches

To archive/unarchive a learning tree:

  1. Navigate to the  Learn module, select Clinical, and then Learning Trees
  2. To archive a learning tree:
    • Click the name of the learning tree you want to archive
    • Click the  Tree Options icon on the top left-hand side of the learning tree, and select Archive Learning Tree
    • Click Yes in the Confirm pop-up
  3. To unarchive a learning tree:
    • Expand the left Options & Filter panel by clicking the icon on the top left-hand side of the screen
    • Click the Filters tab
    • Click  Basics
    • Under Status, click Archived, to filter all archived learning trees
    • Click the learning tree you want unarchived
    • Click Make Active
    • In the Update Status, If you want all of the branches to be made active, click Yes, change all Branches. If you only want one branch to be unarchived, click No, this Branch only
    • The tree status will be updated to Active and can be accessed via the learning tree grid

Learn / Clinical / Learning Trees Auto Progression

Auto Progression

  • When a previous target is mastered
    • New Targets placed on acquisition (Blue icon)
    • Mastered Targets (Green icon) may be removed from the data sheet (overrides post-intervention criterion)
  • Any/All goals may utilize auto progression (set up on the short term goal – in client profile)
    • Must have mastery criterion tied on each target
    • Must exist in a client’s learning tree
    • Must have an existing session data sheet

Duration Goal (Add to Goal Bank)

  • Establish Long Term Goal
  • Establish Short Term Goal
  • Establish Duration Target
    • Name “30 seconds”
    • Manually add a singular 30 second criterion in intervention with “mark goal as met”
  • Bulk Copy “30 seconds” Branch
  • Modify each subsequent branch criterion and name

Skill Acquisition Goal (In Client Profile)

Learn / Clinical / Learning Trees Backward/Forward Chain Task Analysis

To set up forward/backward chain task analysis:

  1. Select Target Branch 
  2. Click the  Edit tab
  3. Select Task Analysis Data Type
  4. Enter Steps in Terminal Order (E.g. Step 1, step 2, step 3, etc)
  5. Select Manually Enter

  • Add first prompt, then click Save & Add More

  • Add second prompt, then click Save & Add More

  • Add third prompt, then click Save & Continue

  • Establish Mastery Criterion
    • Suggested set up: Across Data Points (ensures within session prompt fading)
  • Select Generate Criteria

  • Change baseline to Less than or equal to
    • Criterion to Intervene

6. Count Prompts as Negative

  • Leave Unchecked 
  • For Systematic Prompt Fading (Backward/Forward Chains), the single prompt on the phase must be counted as correct

7. Task Analysis Option for Untrained Steps (Only applicable to forward/backward chains)

  • Show only the first prompt in the hierarchy
    • True Systematic Prompt Fading
    • Current Step: Current Prompt Level
    • First prompt entered (Most Intrusive) available for all untrained steps  
    • All mastered steps have all previously used prompts
  • Show all available prompts 
    • Within Session Prompt Fading embedded within Systematic Prompt Fading for untrained steps
    • Current Step: Current Prompt Level
    • All prompts available for all untrained steps
    • All mastered steps have all previously used prompts

Notes:

  • On Data Sheet the current step will be BOLD
    • Whole Chain: All Steps Bold
    • Forward/Backward: Current Step Bold
  • Only the current step counts toward advancement criterion
  • Backward Chain below: Current step will count Independent & Full Physical as Correct, and untrained have all prompts

IMPORTANT: For Task Analysis that have manually generated systematic prompt fading

  • Use Template can override the criterion and the drop-down may be changed to a Whole Chain TA
  • To change a hierarchy (E.g. Adding a prompt), each phase must be MANUALLY deleted, the branch saved, then the hierarchy entered again

Learn / Clinical / Learning Trees Creating a Contact Learning Tree

Contact learning trees are client specific programming books pulled from library templates and/or created manually. Clinical teams may collaborate on individual client programming.

To create a client contact learning tree:

  1. Navigate to the  Learn module, select Clinical, and then Learning Trees
  2. Click + Add New on the top right corner
  3. Create a learning tree
    • Title: enter the name of the client book (E.g. Sabin Figaro Program Book vs. SaFi Program book)
    • Type: select Contact Learning Tree
    • Assign to: enter the name of the client you are assigning the learning tree to
    • Click Create Learning Tree
  4. Tree Options, which can also be accessed by the gear  icon on the top left corner, will pop-up to complete Learning Tree Settings
  5. Sharing & Access: enter the name of the users, who are already connected to the client, to share the learning tree
    • Enter the user’s name and click Share 

6. Users with access:

  • Read-only: user is only able to read the learning tree, but not modify it. Clients are defaulted to read only (recommended) so that they are unable to modify the template and the programs developed by the clinician
  • Can edit: user is only able to edit and modify the learning tree
  • Click the trash can  icon to remove a user’s access to the learning Tree

7. Click Close

Click here to add goals to the learning tree from library templates.

Click here to add branches manually.

Learn / Clinical / Learning Trees Data Collection Targets with a Score of Zero Automatically Graphed

Users can select an option on learning tree data collection branches to have zero scores on certain data collection types graphed automatically when graphing all. Only users with edit access to the learning tree will have this button.

The data types that show this are: score, rating scale, duration, frequency, and rate. For rate branches, the timer must have been started and have some time on it for it to work.

  1. Navigate to the Learn module, select Clinical, and then Learning Trees
  2. Select the learning tree you want to view
  3. Click on the pencil icon to edit and scroll down to Data Collection Details

4. Clicking Graph this branch automatically for score of Zero in Sessions will auto-check these items when graphing all in a session. They can always be unchecked. These items will be graphed as a zero, which are perfect for high intensity and low frequency behaviors

5. Click Graph All or Graph All and End Session

Learn / Clinical / Learning Trees Graph Analysis Learning Opportunities Per Date

Users subscribed to CentralReach’s Advanced Graphing and Analytics premium feature, have access to the Learning Opportunities per Date graph feature.

To view the Learning Opportunities per Date graph:

  1. Navigate to the  Learn module and select Clinical
  2. Select Learning Trees and then click the client learning tree
  3. Click the gear icon on top of the left-hand side panel for Learning Tree Options 
  4. Select Graph Analysis
  5. On the right-hand side panel, click Chart Type, and select Learning Opportunities Per Date

6. The Learning Opportunities Per Date graph will be displayed, with the list of learning opportunities for all of the programs in the learning tree/book per date, including all providers who have graphed data for each date of service

7. Click the checkboxes on the left-hand side panel:

  • Show gridlines: to add gridlines to the chart
  • Show data label: to add the values to each date data point
  • Show by Provider: to add a data series for each provider. This graph allows you to compare providers, view each provider’s shift opportunities and all the providers that have taken data for the client. Providers can be toggled on and off under the graph

8. To print or download your Learning Opportunities per date graph, click the Chart context menu icon, on the top right corner within the chart

Learn / Clinical / Learning Trees How To Create and use Organizational Criterion and Prompt Settings

Companies can set up company wide templates for prompting hierarchies and criterion settings. These templates can save time by automating agency standards for baseline procedures, prompting hierarchies, and criterion for mastery. With this feature, clinicians do not have to create criteria on each individual data collection branch. They can simply import the pre-made template. This saves time and reduces the opportunity for error.

To begin, the organization should assign users that are able to create and manage these templates. Users will need “Learn Manager” permissions, click here to learn how to assign those permissions.

To create a template:

  1. Navigate to the Learn module, select Settings, and then Criteria and Prompting
  2. You will be brought to a folder of any stored templates. Previously created templates can be edited from this view
    • Or, click +ADD NEW to make a new template

4. Name your criterion. For example, “80% mastery across 3 days” helps the end user identify the specific mastery criterion of the template

5. Write a description. Put a brief description to help the end user know they are selecting the right template. These descriptions will appear when the end user is selecting a template to use

6. Click Save

7. Create Phase Buckets and establish criterion within Phases. Choose Criteria Types:

  • Hierarchal: a goal that automatically progresses to a different phase, such as Baseline, Intervention, and Generalization, based on a given criteria of mastery
  • Maintenance: a special category in a phase hierarchy that allows the user to set intermittent data collection of a mastered goal, such as once every 5 sessions

8. For Criteria Type: Maintenance

  • Sessions: establish a number of times a goal skips a session data sheet (E.g. Available every 5th session)

9. Click Add Criteria

10. Click on each Phase Bucket to edit the criteria

11. Prompting Strategies/Custom Fields establish prompt buttons for data entry. It is suggested to enter as “Most to Least,” (E.g. Full Verbal, Partial Verbal, Phonemic, etc). Type in a prompt name to add custom prompts, or choose from the list

12. Auto-Label is used to flag advancement/regression for filtering

  • Premium feature: Agency Auditing Course

13. Click the + on the right-hand side of each Phase bucket to expand the Calculation Type, Criterion Value, Frame Type, and Frame Value, which set criteria for mastery

14. Choose from Additional Options

  • Auto-add phase change lines: automatically creates a phase change line each time a goal moves from one phase to the next. Upon choosing this option, you will be asked if you want to use the current phase label, such as Intervention, or you can create a custom label
  • Hold Goal: the branch will be placed on hold if met. This will turn the branch orange in the learning tree and session
  • Require two providers: require evaluated data for success to come from more than one provide as part of the criteria for a goal to be met
  • Mark as goal mastered: automatically marks the goal as mastered if criteria is met

13. Click Save Target

Click here to learn more about creating a template.

Your newly created template will now be visible and editable by:

  1. Navigating to the Learn module, selecting Settings, and then Criteria and Prompting

Once a template has been created, it can be used in any learning tree in the network:

1. Navigate to the  Learn module, select Clinical, and then Learning Trees

2. Choose the branch of your choice

3. Click the pencil icon on the right-hand side to open up your data collection details of your target, allowing you to complete criteria and prompting settings

3. The user will be given the option to manually enter criteria and prompt settings, or to Select Template. If the user chooses to use a template, all the templates created by the organization (or authorized user) will be available to them. Choosing one of these templates auto-populates the criteria and prompt settings section of the data collection branch, however, the user may still customize the settings to individualize for their client

4. When a phase change occurs, the phase change line will be visible on all data graphs. In the Standard line graph or Standard with Trendline, phase change lines appear as solid black lines

5. In all other data graphs, phase changes will appear as an icon of a square inside of a circle

6. You are able to view data input and phase change history under the Data History tab on the goal’s branch

7. This is where you are able to see if a phase change occurred automatically or manually, and edit or delete the phase change line

8. If a phase changed in response to preset criteria, the User will show Auto-generated phase change. If the change occurred due to a manual phase change, the name of the user that executed the change will appear next to the phase change

Learn / Clinical / Learning Trees Learning Opportunities and Trials to Criterion in Learn

Many clinical users analyze programs and progress of goals by looking at learning opportunities per session, or learning opportunities per day.  Many users also assess progress of a learner by looking at the trials it took to reach criterion in a given skill.

Learning Opportunities in Learn are calculated the following ways for the different data types:

  • Percent correct: 1 learning opportunity for each trial scored. Trials not scored are not counted
  • Percent independent: 1 learning opportunity for each trial scored. Trials not scored are not counted
  • Task Analysis: 1 learning opportunity for each scored step. Steps skipped or not scored are not a learning opportunity
  • Rating Scale: 1 learning opportunity for each graphed entry
  • Score: 1 learning opportunity for each graphed entry
  • Frequency: the number of learning opportunities matches the graphed entry. If 15 are graphed, 15 learning opportunities occurred. If they are not counted as behavior reduction
  • Time sampling: Each interval scored and graphed is a learning opportunity. Nothing tagged behavior reduction will count

Please note, as described above, any branch labeled Behavior Reduction domain in the Goal tab of the branch, will not be counted towards the overall learning opportunity number. Trials to Mastery in Learn is calculated by the amount of learning opportunities before being either manually labeled MET by a user, or by meeting MET status via criterion settings.

Learning Opportunities in Session Summary

  1. To find the learning opportunities in Session Summary, navigate to your client’s session
  2. Click the clock icon to go to the Session Summary 

3. Open up the session you want to analyze, by clicking the stretch  icon

4. Scroll down to the bottom of that session summary and click Learning Opportunities Per Session. It will calculate the learning opportunities

5. In this box, you will find the total learning opportunities for that session

6. The box will also show the total opportunities per Provider, if you do happen to have more than one provider who took data during that session

  • For example, you could have 50 total opportunities, and the system will show 50 for the one person, or, if two staff, it would show something, such as 28 and 22. The learning opportunities box will also show the total opportunities per hour, which is based on the main session timer

Learning Opportunities and Trials to Criterion in Data Entry History in a Learning Tree

  1. To find information on learning opportunities for a specific program, navigate to a learning tree
  2. Open up your client’s learning tree, and then navigate to a branch you want to view
  3. Click the branch

4. Click Data History

5. Scroll down beneath all of your data entries

6. Find the box at the bottom with information. You will find total learning opportunities for this program from the start until current. You will see the total data points, so that you know the average learning opportunities per data point. Learning opportunities to Criteria Met (trials to criterion) will also be there for you to view. Please note, if the goal is not Met, it will show N/A

Learning Opportunities per Date:

Users subscribed to the Premium Feature: Advanced Graphing and Analytics, will find an additional graph in their Graph Analysis Tab.

  1. In your learning tree, navigate to Tree Options in the top left corner

2. Click Graph Analysis

3. When you land in the graph analysis page, select Chart Type from the drop-down

4. Choose the Learning Opportunities Per Date graph and it will list the total learning opportunities for the goal/branch you are viewing

5. It will include any and all providers who have graphed data for that date of service. Using the right side of the screen, use the tools to show grid-lines or data labels

6. Click Show by Provider to compare the providers on the case and how many opportunities they are getting per shift. You will find all of the providers on the case that have taken data for this client, and can toggle them on and off under the graph

Learn / Clinical / Learning Trees Least to Most Prompting Strategies

Least to Most Prompting Strategies can be set up using CentralReach’s Criteria and Prompting, so your therapists in the field take data on the prompting needed on each trial, and the graphs show phases.

To set up your prompting strategies:

  1. Navigate to the  Learn module, click Clinical, and select Learning Trees
  2. Click a Learning Tree or click + Add New on the top right-hand side, to create a new learning tree
    • Click here to learn how to create a Learning Tree
  3. Click + Add Branch on the right-hand side to create a new branch
  4. Name your goal in the Goal Name location
  5. Scroll down to Criteria and Prompting Settings and click New Criteria
  6. Complete Step 1 for Basic Criteria:
    1. Click Select custom fields… drop-down to place all your prompts
    2. Continue to click to select and add as many prompts as needed
    3. Click Save & Continue

7. Complete Step 2: Set criteria for moving forward

    1. Calculation Type and Criterion Value are the data point values that must be met to advance or regress within or across phases
      • Calculation Typeclick and select If Greater than, If Less Than, If Equal, If Greater than or equal, or If Less than or equal
      • Criterion Value: enter the data point needed to meet the criterion (E.g. 80%, 90%, 100%)
    2. Frame Type and Frame Value are the span of time or the number of data points required for advancement or regression:
      • Frame Typeclick and select one of the following
        1. Consecutive Calendar Daysmust be consecutive calendar days with no days in between (E.g. Monday, Tuesday, and Wednesday)
        2. Consecutive Days with Data Collecteddays with data may be non-consecutive (E.g. Monday, Wednesday, and Friday)
        3. Consecutive Data Points: advancement based on data points collected in a row (potential to master a goal in a single day – E.g. Monday data points 1, 2, 3, etc)
        4. Average of Consecutive Data Pointsadvancement based on average data points collected (potential to master a goal in a single day – E.g. Aggregation of Monday data point(s) 1, 2, & 3)
        5. Consecutive Error Responses: number of failed trials in a row (within the data point – E.g. 5 trials and 3 failed trials in a row to regress)
          • Regression: Generalization and Maintenance to Intervention (return to prompts)
          • Advancement: Baseline to Intervention (provide prompts)
            • May also utilize 1 consecutive data point (E.g. 1 data point less than 80% to advance to intervention phases)
      • Frame Value: enter the number of data points or days specified in the frame type
      • Click the checkbox to Auto-Add Phase Change Lines to view the label of each phase on the graph

8. Click Generate Criteria

  • Expert tip: Put the criteria value that may fit the most levels of your criteria to have less to modify later

9. Click and edit criteria phases as needed

10. Click Save as a Draft

11. Each target has a checkmark for Label Current Phase to allow you to view the label of each phase on the graph, so that all phases are labeled. This is automatically checked off for you when you select Auto-add phase change line

There are many rules of phase labeling, as further detailed below:

  1. CentralReach will always label the first phase on your graph if you are using Criterion settings. It will label your first phase, the first Criterion level of Baseline or Intervention, or a custom label, dependent on what you place in the phase change label box. This rule only applies if you have the Label Current Phase box checked

2. Label current phase: by leaving this checked, you are labeling phase changes to the left of the phase change. By leaving it unchecked, you are labeling phase changes to the “right” of the phase change. Leaving it unchecked means, label the “next” phase

3. When you have prompts in your criterion value, the prompts will show up as a label on your graph during that phase, while you are in that phase. Upon meeting criteria to move to the next phase, the prompts will no longer show on your graph and the Phase value or your Phase Change label (if any) will show

4. Phase change label: Users can place any label they want to show on their graph for a given phase

  • Note: Any prompts that are in that current phase of the criteria will show during the phase, and when that phase is met, the phase change label will show. When generating basic criteria, the Phase Change Label box will be pre-filled with the prompt names if you have used any

5. Phase labeling order: CentralReach has a hierarchy of phase change labels. First, the system will look to see if there are prompts in your criteria at that level. If so, these will show on the graph. If you do not have a prompt in that criteria level, your Phase Change label will show on the graph. If you have no prompts and no Phase Change label in the box, the system will place the Standard Phase (Baseline, Intervention, Generalization, Maintenance)

6. If users leave the Phase Change Label box empty it will always label the phase with the current standard phase (Baseline, Intervention, Generalization, Maintenance), regardless of whether or not the Label Current Phase box is checked

7. In our above example, for a Least to Most, you can either leave the box blank, or you can override with any label you want. The rules above will apply depending on what you do. Go into your first Intervention criteria and remove the prompts, and place “Teaching” as an override

8. Your “no prompt” phase is labeled Independent by default. Modify or delete

9. When using Basic Criteria, the system will auto-populate your Generalization and Maintenance phases, with label current phase and no custom Phase Labels. This way, these standard prompts will show

Learn / Clinical / Learning Trees Navigating a Learning Tree & Clinical Tabs

  • Contact Learning Tree Display (Binder View)
    • Percentage of Long Term Goals Mastered
    • Percentage of Short Term Goals Mastered
    • Goals Met Since Start
    • Goals in Progress 
    • Last Goal Mastered
  • Arrows  allow advancement through a learning tree’s branches (for data analysis)
    • Home  button returns user to Binder Level (also by clicking binder name)
    • Dots  advance a user through branches (without opening up folders)
  • Comment Tab
    • Clinicians may write notes for therapists (appear on data sheet)
    • Technicians may write notes for Clinicians (appear in learning tree)
    • New comment not marked as seen will be included in notifications for 7 days 
    • Comments from Targets display on corresponding Long Term Goals & Short Term Goals 
  • Edit Tab  
    • Modify Branch Titles & Description
    • Modify Data Collection Details (Until the branch is live; one data point)
    • (Optional) Attach Instructional Notes to Short Term Goals
    • (Optional) Establish Auto Progression on Short Term Goals
    • (Optional) Attach mastery criterion to Target Goals
  • +Add a Branch Tab 
    • Cumulative
    • Data Collection
    • Resource
    • Library
  • Data History Tab 
    • View raw data entered in learning tree and from a data sheet
  • Add Data Tab
    • Entry of archival/corrective data points
    • Entry of Single Phase Changes
    • Entry of Single Event Lines
    • Entry of Goals (Aim Star)
  •  Goal Tab
    •  Not Active
    •  In Progress
    •  On Hold (Can be automated using criterion)
    •  Met (Can be automated using criterion)
    •  Discontinued 
    • Domain (Allows Coding of Skill Acquisition or Behavior)

      • Goals Coded as Behavior Reduction Categories 
        • Function Drop-Down
          • Automatic Positive
          • Automatic Negative
          • Social Positive
          • Social Negative
          • Attention
          • Escape/Delay
          • Tangible 
          • Edible
          • Sensory
          • Self-Stimulatory
    • Type (Identifies Tier Type)
    • Responsibility (Identifies Responsible Party for Taking Data)
    • Date Initiated (Automated based on first data point)
    • Date Met (Can be automated using criterion)
    • Manually adjust above options in bulk on Long Term Goals & Short Term Goals

 

Learn / Clinical / Learning Trees Percent Independent & Task Analysis Prompts as Negative Set Up

When adding Percent Independent and Task Analysis data collection branch types to learning trees and selecting to count prompts as negative, you will have the option to default this setting to always count prompts as negative for all future Task Analysis and Percent Independent data branches added to the learning tree with the computer or mobile device you are using. This feature is designed to save users time by always ensuring prompts are set up the way they are most commonly configured for prompting methodology.

To enable this feature on your device:

  1. Access your learning tree or create a new learning tree
  2. Add your long term and short term goal branches
  3. Add a target branch, and select Task Analysis or Percent Independent as the Data Type
  4. Scroll down and click the checkbox to Count Prompts as – (negative)
  5. Click Make this my default setting on this device
  6. Click Save as Draft
  7. The target branch will be saved in the learning tree and any future Task Analysis or Percent Independent branches added to this learning tree using the current computer or mobile device will be automatically set up to count prompts as negative. If you typically update the learning tree using multiple devices, ensure you complete these steps on each individual device

Once this feature is set up, if adding a data branch for Systematic Prompt Fading within Task Analysis methods, you must uncheck the Count Prompts as – (negative) so prompts are counted as positive (common during this teaching method).

To disable the feature on a device or add a branch without counting prompts as negative:

  1. Access your learning tree
  2. Add a target branch, and select Task Analysis or Percent Independent as the Data Type
  3. Scroll down and uncheck the checkbox to Count Prompts as – (negative)
  4. Click Save as Draft to only disable Count Prompts as – (negative) on this branch. If so, all future Task Analysis or Percent Independent branches added to this learning tree using the current computer or mobile device will continue to be automatically set up to count prompts as negative
  5. To automatically disable Count Prompts as – (negative) for all new data branches added to this learning tree using this device:
    1. Click Make this my default setting on this device
    2. Click Save as Draft
    3. The target branch will be saved in the Learning Tree and any future Task Analysis or Percent Independent branches added to this learning tree using the current computer or mobile device will count prompts as positive. If you typically update the learning tree using multiple devices, ensure you complete these steps on each individual device

Learn / Clinical / Learning Trees Target in One Phase Collecting Data in a Different Phase

If a target is in one phase, but is collecting data in a different phase, the criteria and data collection do not match.

To match the criteria and data collection:

  1. Open the Edit tab and make sure the correct data is checked off
  2. Click  Add Data and then Add Data

3. The green  checkmark on the top refers to the phase the data is currently being collected in. Select Set as Current underneath the correct phase (E.g. Intervention, Generalization, Maintenance)

  • The green  checkmark will move to the correct phase

Learn / Clinical / Learning Trees / Learn / Permissions Using Clinical System Template

Organizations subscribed to Clinical Data Collection and ABC Data Collection, have access to system templates in CentralReach through the organization’s admin account.

To access and use system templates:

  1. Navigate to the  Learn module and select Settings
  2. Select one of the following options
    • ABC Data Table Creator
    • Criteria and Prompting
    • Instructional Templates
  3. System templates are identified with a red System box on the right-hand side of the template
  4. Click the copy icon to clone the template

5. The copied template will be available under the list of templates for you to use and edit

  • To view and edit the template, click the copied template name

6. Providers in their Learning Tree, using these types of features (ABC Data Collection, Criteria and Prompting, and Instructional Note Templates) will see these templates in their list to choose from, to attach to goals and targets for clinicians to refer to when conducting Sessions

Learn / Clinical / Learning Trees View Learning Tree Activity

The Learning Tree Activity shows the history of changes and updates made to the Learning Tree, including manual phase changes and criteria updates, along with the user’s name, date and time and the description of the change made, for you to easily track updates made to your Learning Trees.

To view your Learning Tree activity log:

  1. Navigate to the  Learn module, select Clinical and then select Learning Trees
  2. Click the name of the Learning Tree
  3. Click the gear  icon on the top left-hand side of the left panel, and select Learning Tree Options
  4. Click on the Activity tab

Learn / Clinical / Learning Trees Whole Chain Task Analysis

To set up Whole Chain Task Analysis:

  1. Navigate to the  Learn module, select Clinical, and then Learning Trees 
  2. Click the Learning Tree you want to edit
  3. Click the target on the left-hand side Tree View panel
  4. Click the pencil icon on the right-hand side to edit

5. Scroll down to the Data Collection Details section

6. Click the Data Type drop-down and select Task Analysis

7. Task Name: enter the step name, and click the + icon on the right-hand side. Continue to add as many steps as necessary

  • Use the arrows next to each step to put them in the terminal sequence order

8. Chaining Method: defaulted to Whole

9. Scroll down to Criteria and Prompting Setting, click Import Template, and choose your physical criterion

10. Click the checkbox to Count prompts as – (negative)

11. Click Make this my default setting on this device to automatically default these data types to count prompts as negative on the device you are configuring this setting on

12. If this feature is utilized, the box must be unchecked for systematic prompt fading within Task Analysis

13. Click Save as a Draft

14. You will be redirected back to the main Learning Tree, and the target will be saved in draft mode. Click the D (draft mode) to Make Branch Active or click Make Active