Tasks

The Tasks Module is represented by the bars icon and is where users manage, enter, define, assign and share projects with others. The main tasks grid provides a quick overview of the status of all projects.

Tasks Create a New Task

Tasks can be created from the  Tasks module, the  Claims module, the  Dashboard module, and the  Billing module.

To create a new task from the  Tasks module:

  1. Navigate to the  Tasks module and select + Add New Task
  2. In the New Task screen, complete the form with the following information:
    • Name: name of the new task
    • Description: an optional detailed description of the task
      • Click here if you are creating a task using a Task Template
    • When is it due?: enter the task due date
      • Assigning a due date will enable you to filter tasks in the tasks screen and in the  Tasks module main menu by Due Today and Overdue
    • Who is responsible?: click the drop-down to select one of the following:
      • You: if the task is an assignment for yourself
      • Choose someone…: to assign the task to somebody else
        • Find Person/Group: enter the name of the person, group, or label the task should be assigned to
      • Leave unassigned: if the task should not be assigned to anybody. Use this option to create a queue of tasks that can be worked on and completed by other users in the organization
        • Who can see this task?: choose if you want All coworkers in my organization or Only providers matching a label
    • Is this task on behalf of a person?: select one of the following:
      • Yes: if the task is being created on behalf of another person
        • On behalf of: enter the name of the person the task is created for
      • No: if the task is not created on behalf of another person
    • Add Labels: enter labels, which allows you to easily filter and organize your tasks
    • Attachments: click Upload, Select Files, or drag the file to the Drop files here to upload to attach relevant documents to the task
  3. Click Create Task

Click here to learn how to create a task from the  Claims module.

Click here to learn how to create a task from the  Dashboard module.

Click here to learn how to create a task from the Billing module.

Billing / Tasks Create a Task from the Billing Module

Create tasks directly from the Billing module to keep track and follow up on work pertaining to billing entries and authorizations, such as pending payments to be received from payors or authorizations that need to be renewed. Tasks include links to access the billing entries or authorizations they were created for.

To create tasks from the Billing module:

  1. Navigate to the Billing module and select Billing or Authorizations
  2. Click the checkbox  next to the billing entries or authorizations you want to create a task for
  3. Click the Actions drop-down and select Add Tasks
  4. In the “Create task for X billing items” (if creating a task from Billing) or the “Create task for X authorizations” (if creating the task from Authorizations) pop-ups, complete the form with the following information
    • Name: name of the task
    • Description: a detailed description of the task
      • Click here if you are creating a task using a Task Template
    • When is it due?: enter the task due date
      • Assigning a due date will enable you to filter tasks in the tasks screen and in the main menu of the  Tasks module, by Due Today and Overdue
    • Who is responsible?: click the drop-down to select one of the following:
      • You: if the task is an assignment for yourself
      • Choose someone…: to assign the task to somebody else
        • Find Person/Group: enter the name of the person, group, or label the task should be assigned to
      • Leave unassigned: if the task should not be assigned to anybody. Use this option to create a queue of tasks that can be worked on and completed by other users in the organization
        • Who can see this task?: choose either All co-workers in my organization or Only providers matching a label
          • If choosing only providers matching a label, add labels in the Select Contact label search bar
    • Is this task on behalf of a person?: select one of the following:
      • Yes: if the task is being created on behalf of another person
        • On behalf of: enter the name of the person the task is created for
      • No: if the task is not created on behalf of another person
    • Add Labels: enter labels, which allow you to filter and organize your tasks
    • Attachments: click Upload, Select Files, or drag your the file to the Drop files here to upload to attach relevant documents to the task

5. Click Create Task

6. When accessing the task, the list of billing entries or authorizations the task was created for will be displayed on the bottom right-hand side of the task, with links to open and access each billing entry or authorization

Claims / Tasks Create a New Task from the Claims Module

To help you keep track of action items and work pending to be completed, pertaining to claims, such as following up on a claim status to confirm it has been successfully processed by a defined due date, create tasks for claims directly from the  Claims module. Tasks created from the  Claims module include links to easily access the claims the tasks were created for.

To create a task from the Claims module:

  1. Navigate to the  Claims module and select Claims Manager
  2. Click the checkbox  next to all claims you want to create a task for
  3. Click the Actions drop-down and select Add Tasks
  4. In the “Create task related to X claims” pop-up, complete the form with the following information:
    • Name: name of the task
    • Description: a detailed description of the task
      • Click here if you are creating a task using a Task Template
    • When is it due?: enter the task due date
      • Assigning a due date will enable you to filter tasks in the tasks screen and in the  Tasks module main menu, by Due Today and Overdue
    • Who is responsible?: click the drop-down to select one of the following:
      • Me: if the task is an assignment for yourself
      • Let me choose someone…: to assign the task to someone else
        • Find Person/Group: enter the name of the person, group, or label the task should be assigned to
      • Leave unassigned: if the task should not be assigned to anybody. Use this option to create a queue of tasks that can be worked on and completed by other users in the organization
    • Is this task on behalf of a person?: select one of the following:
      • Yes: if the task is being created on behalf of another person
        • On behalf of: enter the name of the person the task is created for
      • No: if the task is not created on behalf of another person
    • Add Labels: enter labels, which allow you to easily filter and organize your tasks
    • Attachments: click Upload, Select Files, or drag the file to the Drop files here to upload to attach relevant documents to the task
  5. Click Create Task

6. When accessing the task, the list of claims the task was created for will be displayed on the bottom right-hand side of the task, with links to open and access each claim

Dashboard / Tasks Create a New Task from the Dashboard Module

To help streamline the process of creating a task for yourself or for a client, tasks can be created directly from the Tasks widget in the  Dashboard module.

To create a task from the Tasks widget in the  Dashboard module:

  1. Log in to CentralReach or navigate to the  Dashboard module and select Home/My Dashboard
    • If you are creating a task for a client, navigate to the  Contacts module and select Clients
    • Click the name of the client you want to create a task for
  2. Hover over the Tasks widget and click the new task  red button
  3. In the Compose Task pop-up, complete the form with the following information:
    • Name: name of the task
    • Description: a detailed description of the task
      • Click here if you are creating a task using a Task Template
    • When is it due?: the task due date
      • Assigning a due date will enable you to filter tasks in the tasks screen and in the  Tasks module main menu by Due Today and Overdue
    • Who is responsible?: click the drop-down to select one of the following:
      • Me: if the task is an assignment for yourself
      • Let me choose someone…: to assign the task to somebody else
        • Find Person/Group: the name of the person, group, or label the task should be assigned to
      • Leave unassigned: if the task should not be assigned to anybody. Use this option to create a queue of tasks that can be worked on and completed by other users in the organization
    • Is this task on behalf of a person?: if you are creating the task directly from the client’s Dashboard, the task will automatically be created on behalf of the client. Otherwise, select one of the following:
      • Yes: if the task is being created on behalf of another person
        • On behalf of: the name of the person the task is created for
      • No: if the task is not created on behalf of another person
    • Add Labels: enter labels, to filter and organize tasks
    • Attachments: click Upload, Select Files, or drag the file to the Drop files here to upload, to attach relevant documents to the task
  4. Click Create Task

Click here to learn how to add the Task widget to your Dashboard, or a client’s Dashboard.

Click here to learn more about the Tasks widget.

Tasks View, Edit, and Navigate Your Tasks

Once you have created a task, you can:

  • Access the task to review the details, history, and attachments
  • Update the task with more information
  • Mark it as a favorite
  • Assign it to another user
  • Update the due date
  • Mark the task as completed
  • Subscribe to receive notifications whenever there are updates made to the task

To view, edit, and navigate a task:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options, and filters available in the tasks grid to search and find a task
  3. Task detail header
    • Assignee name: name of the user the task is assigned to. Click to assign the task to another user. If assigning the task to another user, you will be able to view all task history at the bottom in View Task History
    • Task due date and time: edit due date
    • View/Edit Labels : click to view the task labels and add or remove labels
    • Enable/Disable Notifications :
      • A blue bell  indicates you have opted-in to receive notifications on this specific task
      • A white bell indicates notifications are disabled for this specific task. Click to opt-in
      • To be able to receive notification on tasks, you must have notifications setup in your profile. Click here to learn how to set up your notifications
    • Add/Remove to/from Favorites :
      • A yellow star  indicates the task is marked as a favorite for your to easily filter it in the tasks grid
      • A white star  indicates the task is not in not marked as a favorite. Click to mark it as favorite
    • Delete Task : delete the task
    • Duplicate Task : duplicate the task and use this task as a template for another task
    • Complete Task : complete the task

4. Task title: edit the title

5. Task Details: edit the details

6. Add Attachment : add attachments

7. Comments: add additional comments and information to the task

8. When comments are added, each comment section will have options to:

    • Delete Comment : delete the comment from the task
    • Add Attachment : add attachments within the comment
    • Pin Comment to Top: move the comment to the top of the list of comments related to the task. Once pinned, an option will be available to unpin the comment

9. View Task History: view all of the history and activity of the task

10. From the right-hand side section you will view the following information about the task:

    • Labels: add or remove labels
    • Task ID: randomly assigned task Id
    • Created by: name of the user who created the task
    • Created on: date and time when the task was created
    • On Behalf of: name of the user the task was created on behalf of
    • Time tracked: list of all the users who have worked on the task and the time they have spent working on the task, if time was tracked
      • Start timer: start time tracker
      • Stop timer: end time tracker and record time worked
    • Links to billing entries, authorizations, and claims, when the task was created from the corresponding modules

Click here to learn more about managing your tasks and the task grid.

Tasks Opt-In to Tasks Notifications

To receive tasks/support ticket notifications, you must first configure your account to receive notifications via email or via text messages, within the Profile section in the  Dashboard module. You can set up your account to receive notifications on:

  • Tasks assigned to you
  • Tasks modified
  • Tasks completed or deleted

Once you have set up your account to receive notifications, you will receive notifications on all tasks opened by you when they are modified, completed, or deleted, and when there is a task assigned to you.

To opt-in to receive a notification on tasks that are not assigned nor opened by you, after completing your task notifications set up in your Profile, follow these steps:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options, and filters available in the tasks grid to search and find a task
  3. Click the bell  icon on the top right-hand side of the task to opt-in to receive notifications pertaining to this task
    • A blue bell  indicates you have opted-in to receive notifications on this task
    • A white bell indicates notifications are disabled for this task

Click here to learn how to configure your account to receive notifications in My Profile.

Tasks Mark Task as Favorite

Marking a task as a favorite allows you to quickly filter and find your most important tasks in the tasks grid.

To mark a task as a favorite:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options and filters available in the tasks grid to search and find a task
  3. Click the star icon on the top right-hand side of the task to mark the task as a favorite
    • A yellow star  indicates the task is in your favorites
    • A white star  indicates the task is not in your favorites. Click to add it to your favorites

Click here to learn how to filter your favorites tasks in the tasks grid.

Tasks Delete or Reopen a Task

Tasks can be deleted in bulk from the tasks grid, or one by one from the task details page. If necessary, tasks deleted or completed can also be reopened.

To delete a task from the details page:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options and filters available in the tasks grid to search and find a task
  3. Click the trash can icon on the top right-hand side
  4. Click Yes in the Confirm pop-up

To delete tasks in bulk from the tasks grid:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the checkbox on the left-hand side column of the tasks you want to delete
  3. Click the  Delete button on the top of the tasks grid
  4. Click Yes in the Confirm pop-up

To reopen a deleted or completed task from the details page:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options and filters available in the tasks grid to search and find a task
  3. Click the reopen icon on the top right-hand side
  4. Click Yes in the Confirm pop-up

Tasks Complete a Task

Once you finish the work related to a task, the task can be completed. Tasks can be completed in bulk from the tasks grid, or one by one from the task details page. If necessary, tasks completed can also be reopened.

To complete a task from the details page:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options and filters available in the tasks grid to search and find a task
  3. Click the complete task  icon on the top right-hand side
  4. Click Yes in the Confirm pop-up

To complete tasks in bulk from the tasks grid:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the checkbox on the left-hand side column of the tasks you want to complete
  3. Click the  Complete button on the top of the tasks grid
  4. Click Yes in the Confirm pop-up

To reopen a completed task from the details page:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options, and filters available in the tasks grid to search and find a task
  3. Click the reopen icon on the top right-hand side
  4. Click Yes in the Confirm pop-up

Tasks Reassign a Task

Tasks can be reassigned to other users in your organization, or you can assign them to yourself. Tasks can be reassigned in bulk from the tasks grid, or one by one from the task details page.

To reassign a task from the details page:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the task Id or the task name under the Task column in the tasks grid
    • Use the search bar, toggles, options, and filters available in the tasks grid to search and find a task
  3. Click the name of the user on the left-hand side corner, type, and select the name of the new user you want to assign the task to
    • To assign the task to yourself, click the name of the user and then click Assign to me

To reassign tasks in bulk from the tasks grid:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the checkbox on the left-hand side column of the tasks you want to reassign
  3. Click the Reassign button on the top of the tasks grid
  4. Type and select the name of the new user you want to assign the tasks to
    • To assign all the tasks to yourself, click Me
  5. Click Reassign Tasks 

Tasks Tasks Bulk Actions

Tasks bulk options help you manage your tasks allowing you to update multiple tasks at the same time from the tasks grid.

To use the tasks bulk actions:

  1. Navigate to the  Tasks module and select All Tasks
  2. Click the checkbox on the left-hand side column of the tasks you want to update
  3. The following options will be displayed on the top of the tasks grid:
    • Label: add/remove labels to/from all of the selected tasks
    • Comment: add comments to all of the selected tasks
    • Reassign: reassign all selected tasks to another user or to yourself
    • Complete: complete all selected tasks
    • Delete: delete all selected tasks