CR Mobile

CR Mobile / Electronic Visit Verification (EVV) CentralReach and Tellus Support for EVV

Tellus is the Electronic Visit Verification (EVV) vendor for Medicaid in select states and regions. CentralReach has an integration to submit claims requiring EVV verification through Tellus. Please route questions, as recommended below.

Please contact Tellus for the following:

  • Tellus registration (Sign up here)
  • Tellus portal training (View claims training)
  • Tellus portal lockouts
  • Claim status in Tellus
  • Questions about claim reason codes
  • Claims that are accepted by Tellus, but rejected by the payor

Contact Tellus using the information below:

Please contact CentralReach for the following:

  • CR Mobile training (View playbook or online course)
  • CR Mobile or CentralReach issues
  • Claims that are immediately rejected by Tellus
  • Auditing for missing information. The most common missing information for Tellus/ACHA claims include:
    • Missing or Incorrect Medicaid ID
    • Wrong NPI/EIN
    • Missing Date of Birth (DOB)

CR Mobile CR Mobile

CR Mobile is CentralReach’s Electronic Visit Verification (EVV) compliant application. Providers can collect data, review scheduled appointments, and access clients’ data sheets. For pricing and to request more information, contact your account manager.

Please note, users need both the practice management and clinical modules in order to utilize CR Mobile.

Click here to learn how to download CR Mobile.

Click here to learn more about Electronic Visit Verification (EVV).

CR Mobile / Permissions CR Mobile Permissions

To access CR Mobile, users must enable the following permissions in the Permissions module:

  1. Access
    • Access to the CR Mobile application.
  2. Provider Signatures
    • Allows providers to capture their signature in the mobile application.

Please note, providers without the (Provider Signatures) permission will not have the “Signature” option in Appointment Details, and cannot capture signatures in CR Mobile.

CR Mobile CR Mobile’s Modules

CR Mobile has the following modules:

  • Schedule: view past, present, and future scheduled client appointments.
    • Users can add appointment notes, which will display on timesheets, and capture provider and client signatures when completing appointments.
  • Sessions: view clients’ data and non-data collection branches, for tracking skill acquisition and behavior reduction goals. Providers can also use Chained TAs and minimum trial requirements.

Under the Schedule and Sessions modules, is the option to select the “About” screen.

  • About: displays the current version and OS version, as well as the username of the user that is logged in. Also links to CentralReach’s Privacy Policy, Terms of Service, and Help Center.

Users can also log out from this screen.

CR Mobile Downloading CR Mobile

CR Mobile is available on Android and iOS.

  • Click here to download the Android version.
  • Click here to download the iOS version.

Contact your account manager for more information.

CR Mobile / Billing / Draft Timesheets Draft Timesheets

For CR Mobile users with the (Draft Timesheets > Access) permission, there will be a “Draft Timesheets” section added to the Billing module. Draft timesheets are automatically created once an appointment has been completed in CR Mobile and there are additional requirements needed. If there are no exceptions, a timesheet will be created. Once appointments have been completed, a draft icon will appear on the appointment in the Scheduling module.

Please note, if Visit Verification is enabled, the appointment start and end times cannot be edited when completing an appointment.

In the Draft Timesheets screen, users can:

  • View the number of draft timesheets defined by filters
  • Filter draft timesheets by selecting a date range in the drop-down and by checking the with exceptions and without exceptions checkboxes.

Below are the columns in the grid:

  • Appointment Date: the date of the appointment in MM/DD/YYYY format
    • Click the date to edit the draft timesheet
  • Time: the start and end times collected from the appointment in CR Mobile.
  • Client Name: the name of the client
    • Please note, if the user is not connected to the client, this field will show “Withheld” instead of the client’s name.
  • Provider Name: the name of the provider
  • Exceptions: the number of exceptions in the draft timesheet
    • Hover over the number of exceptions for the first five missing requirements.
    • Click the number of exceptions to edit the draft timesheet.
  • Trash can icon: deletes the draft timesheet
      • Please note, this will only display if users have the (Draft Timesheets > Delete) permission.

Click here for draft timesheets permissions.
Click here to learn how to create draft timesheets.

CR Mobile Index/ NET and Tree Views in CR Mobile

In a data sheet, goals can be viewed in Index/NET View or Tree View.

Index/NET View: displays the targets how they are ordered in the session.

  1. Tap the play button and then the goal or hamburger icon to start collecting data.
  2. Swipe up and down to find the program being worked on and score trials or occurrences.

    • Pinned View: available on the bottom of the Index/NET view and provides access to recurring behaviors.
      • Tap the pin to open and swipe left and right to change targets.
      • Swipe up to view all items.

Tree View: displays targets in the order they are in a learning tree, nested under the corresponding parent branch.

Click here to learn how to start and end a session in CR Mobile.

Claims / Clearinghouses / CR Mobile / Electronic Visit Verification (EVV) Tellus – The In’s and Out’s

The Florida Agency for Healthcare Administration’s (AHCA) program has contracted Tellus to be used for Electronic Visit Verification (EVV) in Florida Medicaid regions 9, 10, and 11. CentralReach is integrated with Tellus to support seamless EVV claim submission.

Connecting CentralReach to Tellus

In order to link Tellus to your CentralReach account, providers need to sign up for Tellus, here. A gateway will also be set up in CentralReach for Tellus. Once users have an account with Tellus, they will have access to a portal to view the status of claims in Tellus’ claim dashboard.

Rendered Service Files

CentralReach will send a rendered service file with all required fields to Tellus. The “Responses” section of the Claims Manager will update with an “accepted” or “rejected” status. If the file is accepted, providers can log into Tellus’ portal and release the file for Tellus to generate an 837 claim to send to Medicaid. If the file is rejected, it will state the information that was incorrect. Once the file is corrected, it can be resent to Tellus.

Click here to learn more about CR Mobile and Tellus.

CR Mobile The Schedule Module in CR Mobile

To view appointments in the Schedule module:

  1. After logging in to CR Mobile, a list of scheduled appointments will display in the Schedule module.
    • Or, tap the hamburger icon on the left-hand side to display a list of CR Mobile’s modules, and select Schedule.
  2. The appointment screen will display each appointment with the client’s name, date and time, and location of the appointment.
    • Appointments that are complete will have, “Appointment Complete” at the top.
    • Past and future appointments can be viewed from the appointment screen.  Scroll through the list to view past and future appointments, or click the magnifying glass at the top of the screen and search for a client.
    • In the appointment details, swiping the client’s name to display their CR ID and phone number.
      • Providers can call clients by selecting their phone number.

3. Clicking an appointment directs users to the “Appointment Details” screen to start/end an appointment.

    • Clicking an address will open a map app on users’ devices, such as Google Maps.

4. Users can cancel an appointment by clicking Cancel in the upper right-hand corner of the Appointment Details. Click Yes in the “Cancel Appointment” pop-up. The appointment will then be removed from the Schedule module.

Please note, users cannot schedule appointments in CR Mobile’s Schedule module.

Click here to learn how to start and complete an appointment.

CR Mobile The Sessions Module in CR Mobile

To view clients’ sessions in the Sessions module:

  1. After logging in to CR Mobile and selecting the Sessions module, a list of clients’ sessions will appear. Select a client’s session.
    • Or, from the appointment screen in the Schedule module, users can select any appointment and view a client’s session in the “Appointment Details” screen.
  2. After selecting a session, the data sheet will display targets/programs that provide access to data and non-data collection branches.
  3. Session details can be viewed in “Index View” or “Tree View.”
  4. The data sheet timer allows users to start, stop, end, and restart a session.
  5. Users can collect and graph data.
    • Instructions, details, and comments can be viewed for each target. Instructions display the description of a target and accompanying Instructional Notes, which are shown from parent goals.

    • The last three data points, recently graphed information, and trial activity are displayed for each goal.

    • Comments display all comments added, pertaining to the target. To add comments, swipe right on the target. Comments are saved in the corresponding learning tree branch and session.

6. Clinical data can be collected on the following data types:

    • Percent Correct
    • Task Analysis
    • Percent Independent
    • Frequency
    • Rate
    • Duration
    • Time Sampling
    • Rating Scale
    • Rate

Click here to learn how to start and end a session in CR Mobile.