Payroll

Human Resources / Payroll / Human Resources / Settings / Payroll Settings California Overtime Settings

CentralReach’s standard payroll report calculates the California Overtime Setting as follows:

  • After 7 days of timesheets in a row, the 7th day is overtime
  • After 8 hours in one day, anything over 8 hours in one day is overtime
  • Over 40 hours per week (not including overtime accrued in over 8 hours per day) is considered overtime
  • Any other requests for overtime calculations, e.g. double overtime, must be handled through a custom payroll report and is outside the scope of the California overtime setting

California Overtime Blended Rates are calculated as follows:

  • Total Pay/Total hours work for a given overtime period
  • Example: If you are paying for the dates of 15th-30th and the workweek starts on the 12th, the system calculates the values for the week of the 12th toward the blended rate. Those are the hours we are using for calculating overtime, therefore they are the hours we use to calculate the blended rate

General Disclaimer:

CentralReach is not a payroll administrator, the foregoing has been provided for informational purposes only, and does not constitute legal advice. It is the responsibility of the organization to ensure that payroll is correct according to any and all federal and state laws that apply to the respective organization.

Human Resources / Payroll / Human Resources / Settings / Payroll Settings Colorado Overtime Settings

CentralReach’s standard payroll report calculates Colorado’s overtime rates as one-and-a-half times the employee’s regular hourly rate, and automatically selects the calculation that generates the greatest payment of wages when working in excess of:

  1. Forty hours per workweek
  2. Twelve hours per workday
  3. Twelve consecutive hours, regardless of whether the work period overlaps into the second day

Examples:

  • If an employee works 13 hour periods for 3 days in a workweek, he will be paid 3 hours of overtime based on rule number 2 above, even though rule number 1 is not satisfied (total hours worked in the workweek = 30 hours).
  • If an employee works a 14 hour period one day, followed by 4 working days of  8 hours periods, for a total of 46 hours, the employee will be paid 6 overtime hours based on rule number 1 above, versus what rule number 2 would have calculated (only 2 overtime hours for the 14 hours workday).

General Disclaimer:

CentralReach is not a payroll administrator and the foregoing has been provided for informational purposes only and does not constitute legal advice. It is the responsibility of the organization to ensure that payroll is correct according to any and all federal and state laws that apply to the respective organization.

Human Resources / Payroll Payroll Extract Report

The Standard Payroll Extract report includes the 43 columns with the following information:

Payee Name
Payee Last Name
Payee First Name
Payee Id: Employee ID
Pay Type
Paid
Time Off (Hours)
Date
Service – Client Id
Service – Client Name
Service – Provider Id
Service – Provider Name
Service – Code
Service – Hours
Service – Hourly Rate
Service – Units
Service – Unit Rate
Service – Address 1
Service – Address 2
Service – City
Service – County
Service – State
Service – Zip Code
Service – Country
Salary – Annual
Salary – Wage for Full Period Worked
Salary – Hourly Rate This Period
Salary – Hours Worked This Period
Drive Time – Hours
Drive Time – Hourly Rate
Drive Mileage – Rate per mile
Drive Mileage – Miles Driven
Overtime – Blended Rate (Total Hourly Pay / Hours Worked)
Overtime – Multiplier
Overtime – Rate Paid
Service Bonus – Service Code
Service Bonus – Provider
Service Bonus – Client
Service Bonus – Pay Type
Service Bonus – Pay Amount
Service Bonus – Bonus Source
Employee #
Department

To learn how to run payroll, click here.

To learn how to download a Standard Payroll Extract report, click here.

Human Resources / Payroll Payroll Section Explained

The Payroll section of the Human Resources Module is where you run payroll for the organization and download the Payroll Extract Report to process payroll.

Payroll filters are available on the top of the grid, along with options used to generate a payroll run, as further detailed below:

  • Payroll: this tab displays all the payroll that has been generated by the organization
  • Unresolved: this tab allows you to view all entries converted AFTER payroll was run, within a selected payroll date range
  • Year: drop-down to select the year you want to run payroll for
  • Date Range: drow-down to select the date range you want to run payroll for
  • Run Payroll: once clicked, it will run payroll for the year and date range selected

Once you start running payroll, the payroll grid will include all the organization payroll runs, with the following information:

  • Status:
    • Processing: the payroll run is processing and not yet available to be viewed nor downloaded
    • Complete: the payroll run is ready to be viewed and downloaded
  • Period: payroll run date range
  • Run Date: date when the payroll was ran
  • Run by: name of the user who ran the payroll
  • Last column, not titled, with the following options:
    • Lock/Commit to History: click to make a copy of all time entries in the date range in the payroll table and allow billing to remain isolated from payroll at all times.  You should lock/commit the report after your employees have been paid.
      • Once clicked, the button will change to Locked , and can’t be unlocked.
    • Actions dropdown menu with the following options:
      • Delete: removes the payroll run from the grid – this option is not available once the run has been locked
      • Get Report: redirects you to the Reporting Module  to preview a payroll summary
      • View Exceptions: redirects you to the Reporting Module  to preview a payroll exception summary by duplicate and missing pay types
      • Standard Payroll Extract: click to download an excell format payroll report

Human Resources / Payroll / Permissions Permissions to Manage Payroll

The following permissions can be granted in the Permissions Module , under the Human Resources permissions list, for employees to be able to manage payroll for the organization:

  1. Access
    Basic access to the human resources module
  2. Payroll > Run
    Allow running and exporting payroll
  3. Settings > Manage Employees
    Manage employee payroll settings

To learn how to create a custom permission group, click here.